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Management software built around your business

Management software designed around your business model, starting from a working prototype. Secure, scalable and built with return in mind.

Instead of bending your company to fit generic software, we design the management system around the way your company sells, operates and grows. We start from a working prototype, the one you already built with AI or one we build with you, and turn it into a system that is secure, tested and ready to grow. The code, infrastructure and data belong to your company.

What custom management software is

It is the system your company works in every day, covering sales, orders, operations, stock, customers and figures, designed from the rules of your business rather than those of a product built for thousands of different companies. For years it was a luxury for large companies. Today, with AI speeding up design and development, it is within reach of smaller companies that want to grow without piling up tools, licences and spreadsheets.

The game has changed: it is no longer the company that adapts to the software, it is the software that adapts to the company. Often a client comes to us with a prototype built with AI that already shows what they want. When they do not have one, we build that prototype with them first, so everyone sees the system working before deciding on the investment.

Built for three things

  • Your business model: screens, rules and steps follow the way the company sells and operates, including the exceptions no generic tool accepts.
  • Return: we start with the tasks that cost most in hours, errors and licences, and each phase has to pay for itself before we move to the next.
  • Growing safely: more people, more shops, more countries or more volume without changing systems, with role-based access, tested backups and a record of who did what.

The problem: the company working around its software

Generic tools handle well what is the same in every company. What makes your company different, the way you price, plan or serve customers, is left out and ends up in spreadsheets, emails and the heads of two or three people. While the company is small this holds. When it wants to grow, that is exactly where it stalls.

Signs this is happening in your company

  • You use four or five tools that do not talk to each other, and someone spends the day copying data between them.
  • The exceptions of the business live in side spreadsheets, and the official system says one thing while the spreadsheet says another.
  • Every new person costs another licence, and software costs grow faster than revenue.
  • To know how the month is going, someone has to pull figures together by hand.
  • You have asked the vendor for changes and the answer was no, or maybe in a future version.

What usually goes into the system

Every system is different, but these are the areas where companies gain most when they stop adapting to a generic tool.

Sales

From request to proposal, without retyping

Customers, opportunities and proposals in one place, with your prices, discounts and terms. The proposal goes out in minutes and the order is created from it, with no copying.

Operations

Orders, production and services the way you run them

The steps, approvals and exceptions of your operation, with each person seeing what they have to do today. It works in the office, in the warehouse and on the phone of whoever is out.

Stock and purchasing

Knowing what you have, what is missing and what to order

Stock by warehouse or shop, shortage alerts and purchase suggestions based on real sales, instead of counts and guesswork.

Customers and partners

A portal for the people on the other side

Customers, resellers or suppliers check orders, invoices and documents and place requests themselves, without calling or emailing the team.

Management

Business figures without compiling them by hand

Margins, sales, lead times and productivity updated from the system itself, with the view management needs to decide.

AI in daily work

Less repetitive work inside the system

Reading invoices and orders that arrive by email, drafting proposals and replies, or finding information in seconds. AI works inside the system, with your data and your rules.

Connected to what should stay

Not everything has to be replaced. The system sits at the centre of the operation and connects to what makes sense to keep, so no data is typed twice.

  • Tax-certified invoicing: PHC, Primavera, Sage or Moloni keep issuing invoices and SAF-T files, and the system sends them the data
  • Company accounts: Microsoft 365 and Google Workspace, so each person signs in with the account they already use
  • Banks, payments and online shops such as Shopify or WooCommerce
  • Email, WhatsApp Business and the forms on your website
  • Older systems on your own servers, even without a ready-made connection

Secure, tested and yours

A system your company works in every day has to be reliable from day one and cannot be held hostage by anyone, including us.

  • Code, infrastructure and data owned by your company, in your own accounts.
  • Each person only sees what they are allowed to, and there is a record of who did what and when.
  • Data hosted in the European Union, with tested backups and GDPR compliance.
  • Automated tests on what cannot fail and a separate place to test, apart from what the team uses.
  • Ready for more users and more volume without changing systems or paying for every new person.

How it works

You see the system working before deciding on the investment, and each phase delivers something the team already uses.

  1. 01

    Diagnosis

    30 minutes, free

    We understand how the company sells and operates, where time and money are lost and what result makes the investment worthwhile. No commitment to proceed.

  2. 02

    Working prototype

    2 to 4 weeks

    If you already have a prototype built with AI, we start from it. If not, we build it with you: working screens with real examples from your business. At the end, scope, timeline and price are fixed.

  3. 03

    First version in use

    8 to 12 weeks

    The area with the highest return runs on the system, with real data, role-based access and connections to what should stay. You see progress in demos every two weeks.

  4. 04

    Growing with the business

    Depending on scope

    New areas, more teams, new shops or markets, always on the same foundation. The system evolves at the company's pace, not on a vendor's roadmap.

Investment

Reference figures. The exact price is set in the proposal, after the working prototype, and does not change mid-project. The diagnosis is free and with no commitment.

First module

€15,000 to €30,000

One area of the company running on the system, for example sales and proposals or orders and stock, with role-based access and a connection to invoicing. 8 to 12 weeks.

Management system

€30,000 to €60,000

Several connected areas, profiles for each team, a portal for customers or partners and figures for management. 12 to 24 weeks.

Central business platform

From €60,000

The system where the whole operation happens, across several companies, shops or countries, with AI on repetitive tasks and ongoing evolution. The first 3 months of support are included.

Frequently asked questions about custom management software

If your process is the same as most companies in your sector and a ready-made tool handles it well, that is what we recommend, and we say so in the diagnosis. Custom software pays off when what makes your company different is left out of the tool, the team works in side spreadsheets and licence costs grow with every new person.
We do the maths in the diagnosis, with your numbers: hours spent on manual tasks, errors that cost money, licences you no longer need and what the company cannot do today for lack of a system. We start with the area that returns most, and each phase has to justify itself before we move on.
Yes, and it saves time. A prototype built with ChatGPT, Claude, Lovable or another tool shows what the company wants better than any document. We keep what has been validated and build around it what a prototype lacks: access control, real data, security, tests and connections to other systems.
That is the most common case, and we build it with you. In 2 to 4 weeks you have working screens with real examples from your business that the team can try. Only once everyone agrees with what they see do we fix the scope and price of the build.
Usually not. In Portugal invoices must be issued by software certified by the tax authority, and PHC, Primavera, Sage or Moloni do that well. The custom system handles everything else and sends them the data, so nobody types the same thing twice.
It is designed for that from the start. The database, access control and infrastructure are prepared for more users, more volume, new shops or new countries without changing systems. And because the system is yours, growing does not mean paying another licence for every new person.
Your company. Code, infrastructure and data sit in your own accounts, with documentation. You can keep working with us to evolve the system, but never because you have no alternative.

Want to know what makes sense in your case?

Free diagnosis, no commitment. We look at your process and come back with a plan covering scope, timeline and investment. Reply within 24 business hours, NDA included by default.

  • Free diagnosis
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  • Reply within 24 business hours
  • NDA included

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